Start free, scale when you're ready
You've outgrown spreadsheets but you're not ready for enterprise software. Helm's Free plan gives you real operations tools — OTA sync, scheduling, guide management — at zero cost.
Helm is tour operations software — scheduling, OTA sync, and team coordination in one platform.
78%
of tour operators have fewer than 10 guides
Arival, 2024
89%
of small operators use spreadsheets as their primary ops tool
€0
Helm's starting price — Free plan with up to 2 seats
Free to start
The Free plan includes scheduling, OTA sync, guide management, and calendar integration for up to 2 seats. No credit card, no trial expiration, no feature bait-and-switch.
Replaces your spreadsheet
Your Google Sheet served you well. Helm does what it can't: real-time OTA sync, conflict detection, guide notifications, and mobile access — without manual data entry.
Simple by design
No complex setup. No week-long onboarding. Import your guides, connect your OTA, and start scheduling. If you can use Google Calendar, you can use Helm.
When spreadsheets stop working
Every tour operator starts with a spreadsheet. It works perfectly when you have 2 guides and 3 tours a week. You know everyone personally, you remember who speaks which language, and scheduling takes 10 minutes. The spreadsheet isn't the problem — it's the tool that got you here.
The moment it stops working is different for every operator, but the symptoms are the same. You start forgetting things: a guide's availability changed but the sheet wasn't updated. A Viator booking came in overnight but nobody added it to the schedule. A customer has a dietary requirement that got lost in the WhatsApp thread. These aren't failures of attention — they're failures of a tool that wasn't designed for operational coordination.
The challenge for small operators is that most operations software is designed for large companies. It's complex, expensive, and requires dedicated admin time you don't have. You need something that's as simple as a spreadsheet but actually handles the operational complexity — OTA bookings, guide availability, assignment conflicts, schedule changes — without requiring you to become a software administrator.
Helm's Free plan is designed for exactly this moment. Two seats, full features, no cost. You get OTA sync, guide scheduling, conflict detection, and mobile access — the tools you need to replace the spreadsheet without replacing it with something more complex. When you grow beyond 2 seats, the Growth plan at €30/month scales with you. But there's no pressure to upgrade until you're ready.
Stop managing your tours from a spreadsheet and a group chat—there's a better way.
Helm replaces the patchwork of tools tour operators rely on with one purpose-built platform for everything that happens after a booking.
Try Helm for free
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Ready to replace the patchwork?
Start for free with 2 team seats. No credit card required.